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CrewBrain and easyjob by Protonic Software

Pull projects from easyjob, plan your crew in CrewBrain – and write the booking status back.

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Easyjob and CrewBrain – equipment meets crew planning

easyjob by Protonic Software is the established rental management solution for hire, warehouse, logistics and commercial handling. Your projects, jobs and order data are created in easyjob. CrewBrain picks up exactly at that point and takes over the crew side: who is needed for which task, who is available, and what the assignment costs in the end. Both programmes stay leading in their field and keep each other continuously up to date through the easyjob API, without you maintaining data twice.

easyjob by Protonic Software

The easyjob integration is part of our interfaces and open API – see every system that connects to CrewBrain there.

What is imported from easyjob into CrewBrain

The import runs automatically. The commercial structures in easyjob become schedulable objects in CrewBrain – here are the key mappings in plain terms:

From easyjob
 
In CrewBrain
Projects
Projects
Jobs
Orders
Customers and contacts
Customers
Delivery addresses
Locations
Staff and vehicles
Master data
Resource Functions
Categories
Requirement per category
Crew requirement
Dates
Sub-dates
Tasks
Tasks
Documents
Job documents
Import + write-back

This integration works in both directions – and that is where its real value lies. Projects, jobs and the crew requirement flow automatically from easyjob into CrewBrain. In addition, CrewBrain writes two channels back to easyjob on request, each activated individually: the booking and resource status of your crew, and the leave and absence of your staff. That way easyjob always shows who is already scheduled and who is away.

What CrewBrain adds around crew planning

Booking status flows both ways

Assignments and status changes made in CrewBrain are written back to easyjob. Absences stay in sync in both systems. More on crew planning

Time tracking, six ways

Clock in via app, desktop, browser, RFID terminal or API – or enter hours manually. Breaks and flexitime balances are calculated per job. More on time recording

Freelancers and subcontractors

Request, book and settle external crew. If your subcontractor also uses CrewBrain, requests and bookings sync between both accounts. More on subcontractors

Multi-currency

Pay crew in their own currency and quote customers in theirs, within the same project.

Setup in four steps

  1. Store your easyjob URL and credentials in CrewBrain (OAuth sign-in).
  2. Choose which projects should be imported.
  3. Map the Resource Functions from easyjob to the categories in CrewBrain.
  4. Enable write-back of booking status and absence – or leave it off for now.

Optionally, the add-on from Mines-Service extends the connection with convenience features: direct access to CrewBrain from within easyjob and improved access to the data in easyjob. The plugin is not required for synchronisation – but it noticeably increases the speed and data quality of the connection.

Frequently asked questions

Are bookings from CrewBrain written back to easyjob?

Yes, as soon as you enable the write-back. CrewBrain reports the booking and resource status of your crew, so scheduling in easyjob sees who is planned for a project. The write-back is optional and can be switched on and off at any time.

What happens when something is cancelled in easyjob?

If a project or a requirement is removed in easyjob, CrewBrain follows on the next sync and flags the affected bookings. Crew already scheduled stays visible in CrewBrain, so you can reassign them deliberately.

How often does the sync run?

The sync runs automatically at short intervals in the background. In addition, changes to a project trigger a prompt update, so the planning state and the order situation match almost continuously.

Are employee master records overwritten?

No. The employee data you maintain in CrewBrain stays authoritative. Staff and vehicle data imported from easyjob is mapped in addition, without overwriting existing master data. You keep control over which fields come from which system.

Anführungszeichen linksAnführungszeichen rechts
BENZ & CO. Gastronomie GmbH

At that time, we were looking for a solution to effectively plan and reach internal as well as external staff. CrewBrain stood out because of the easy connection to external service providers and the great... mehr

Jochen Stubner, Head of Controlling/Purchasing
Sinus Event-Technik GmbH

When it came to a decision on a software for personnel planning, several solutions were available. We are happy to have chosen CrewBrain. The possibilities to plan each project very quickly and in detail... mehr

Thorsten Schmidt, Managing Director
mls magic light & sound GmbH

Since we have been using CrewBrain for our entire personnel planning, the daily time expenditure for our dispatchers has decreased significantly. But above all the employees appreciate the new overview... mehr

David Floss, Operations Manager
Billmann Event GmbH

After a test phase in the fall of 2022, we have been using CrewBrain as our central project and scheduling tool since December. Above all, the simple handling for creating projects lasting several days... mehr

Markus Urbon, Operations Manager
BigRig Berlin GmbH

For a long time, we were looking for a scheduling software that would make our daily work comprehensively and sensibly easier. We became aware of CrewBrain in the summer of 2016. After six months of intensive... mehr

Malte Jäger, Managing Director
RheinlandAkustik VT GmbH

We have been using CrewBrain 2021 for all our staff and vehicle planning and are super satisfied with the software. We can't imagine our everyday work without CrewBrain. It offers numerous options that... mehr

Philipp Suckrau, Managing Director

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