Personnel management

Keep track of your personnel

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 Your personnel are the foundation stone of successful events

CrewBrain not only provides you with a full overview of your current personnel situation when planning events, but you can also create an individual profile for each staff member which the staff member can manage him or herself. You can manage which employee has access to what information by granting them the appropriate authorisation.

CrewBrain personnel management

 Flexible access options

You can define rights for each employee in CrewBrain, as well as whether they should be allowed access to the application at all. This ensures that information on a particular event is only ever made accessible to those who actually need it.

Full access

Employees with the appropriate access can use all the features of CrewBrain to their full extent. It is also possible to define individual areas for which employees with full access may have either read access or read/write access. You can thus, for instance, specify staff members who are entitled to create their own events, or those who may view statements and time records for other employees.

Guest access

An employee with guest access can log into CrewBrain in the same way as any employee with full access, but may only access their own information. That means, for example, that they may only view events for which their services have been requested and they do not have access to the employee contact list. Guest access is particularly appropriate if you wish to manage freelance or external staff in CrewBrain.

No access

Do you want to schedule employees without informing them directly? You can do this with the "No access" option. These employees cannot log into CrewBrain and will not receive mails. In this case, arrangements have to be made manually. You can, however, add these staff to events and record their availability, so you can maintain a full overview in CrewBrain.

 Maintain an overview

In addition to your staff master data, you can assign your own categories for your staff and organise them by categories in order to help you to find the right staff as quickly as possible. This gives you fast access to all employees in a specific category for any request.

Employee categories Employee profile Employee enquiry

 Payroll and time records for internal and external staff

With its wide range of payroll and statements, time recording and holiday management features, CrewBrain is ideal for many personnel concepts, including when there is a mixture of events. You can record working hours for your permanent staff using the time clock and simultaneously compile statements for freelancers and temporary staff by the hour or at a fixed rate.

Categories and skill levels

You can choose as many freely definable categories for each employee as you wish. At the same time you can organise your staff by skill level within categories using a simple star system. This enables you to filter staff quickly and easily when you have a request, and find those best suited to a specific event.

Employee skill levels

Emergency contact data

CrewBrain can also cater for emergencies. Every employee can store any number of contacts for emergency use. This is particularly important if your employees are on tour in teams that are constantly changing. Data protection is, of course, taken very seriously in this case, so this information is only accessible to those employees with the necessary rights.

Emergency contact data for staff

Employee certificates

In order that you can always find the right staff for each task, CrewBrain allows each employee to store their own certificates. When planning a gig or event you can then filter out and select staff using these certificates. If appropriate, the application also notes if a certificate has expired. Any type of certificate may be stored, as well as information such as that relating to possession of a driving licence for a specific vehicle class.

Employee certificates

Freelance staff

You may not always want to store data on all the staff you work with in your software immediately. This applies particularly to staff who, for example, provide temporary assistance. In these cases CrewBrain offers the option of including freelance staff (simple text field with staff data) in a query. You then have the option of recording their availability for the respective event in CrewBrain.

Request freelance staff
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Easy handling

After a test phase in the fall of 2022, we have been using CrewBrain as our central project and scheduling tool since December. Above all, the simple handling for creating projects lasting several days and the personnel and vehicle scheduling integrated into it have simplified our daily routine. Personnel scheduling conflicts are a thing of the past. The integration of freelancers and service providers also simplifies our daily work routine. In addition, we use the time recording for our employees and the resulting evaluation of the individual projects for controlling. All in all, a really good and work-saving software in connection with a very good support, which also fulfills special requests.

Billmann Event GmbHMarkus Urbon, Operations Manager
Billmann Event GmbH

Can't imagine our everyday work without it

We have been using CrewBrain 2021 for all our staff and vehicle planning and are super satisfied with the software. We can't imagine our everyday work without CrewBrain. It offers numerous options that make scheduling much easier and simpler for us. We also use add-ins such as the driver's logbook and the electronic first-aid book to drive our digitalization forward. The extremely fast and friendly support is particularly noteworthy, which makes working together very pleasant.

RheinlandAkustik VT GmbHPhilipp Suckrau, Managing Director
RheinlandAkustik VT GmbH

Very pleased.

When it came to a decision on a software for personnel planning, several solutions were available. We are happy to have chosen CrewBrain. The possibilities to plan each project very quickly and in detail have grown enormously for us. The program has been optimized several times in a meaningful way and helps to reach our goals faster in our daily work.

Sinus Event-Technik GmbHThorsten Schmidt, Managing Director
Sinus Event-Technik GmbH

The ideal tool

For a long time, we were looking for a scheduling software that would make our daily work comprehensively and sensibly easier. We became aware of CrewBrain in the summer of 2016. After six months of intensive cooperation, we were able to fully integrate CrewBrain into our daily work in 2017. Since then, our time expenditure for project and personnel planning has halved. Our employees benefit from the good overview and the mobile app. Practical features such as travel expense accounting and special views are gradually being added to make our daily work much easier.

BigRig Berlin GmbHMalte Jäger, Managing Director
BigRig Berlin GmbH

Good and fast service

Since we have been using CrewBrain for our entire personnel planning, the daily time expenditure for our dispatchers has decreased significantly. But above all the employees appreciate the new overview via web and app very much and for our project managers CrewBrain has also become an important tool. We also appreciate the very good and fast service, as well as the constant further development, whereby our individual needs are always taken into account.

mls magic light & sound GmbHDavid Floss, Operations Manager
mls magic light & sound GmbH

Intuitive and flexible

At that time, we were looking for a solution to effectively plan and reach internal as well as external staff. CrewBrain stood out because of the easy connection to external service providers and the great app for employees. Software solutions often offer a static weekly schedule which is not very close to day-to-day operations for our industry. The job-based scheduling is great for our purposes. It was also important to us to what extent individual wishes and suggestions can be integrated. CrewBrain is very open and flexible in this area. Within a very short period of time, we were able to implement an interface to our order processing tool, which makes day-to-day business even easier.

BENZ & CO. Gastronomie GmbHJochen Stubner, Head of Controlling/Purchasing
BENZ & CO. Gastronomie GmbH

The right package for every purpose.

S, M, L, XL and various extensions.

 Tariffs and prices
2.19 M+successfully plannedevents
29,900+Usersfrom 6 different industries
4.68 M+Status notificationssent 2023


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