Time recording with a flexitime account
...even during an event, using the SmartPhone App.
CrewBrain automatically keeps a record of your staff’s working hours, which runs in the background. For permanent staff CrewBrain provides the option of operating a flexitime account, accessible by the staff member at any time, based on these working hours. All important functions such as holiday and sickness notifications, flexi days and automatic deduction of breaks are of course also provided.
CrewBrain uses a variety of setting options and displays to offer you the best possible overview of the current status of your staff’s working hours. In addition to functions such as automatic deduction of breaks when defined working hours are exceeded, all working hours can also be shown in a clear display.
Your staff can enter the hours they have worked for a particular event at any time. They can do this not only conveniently at home or in the office, but also immediately during an event. The CrewBrain WebApp has an automatic time clock, specially developed for convenient recording of working hours and breaks. There is also a special display for tablets, which enables you to install a simple time clock on your premises.
If you invoice clients for hours worked by your staff on an hourly basis, you can use CrewBrain to generate invoices quickly and easily from the time statements. These incorporate the hours worked by your staff at daily, hourly and flat rates which you can define as required. It is of course also possible to make these invoices completely anonymous if you so wish.
All working hours recorded by staff may be subjected to an approval process if desired. In this case, you receive notification if an employee records new working hours or later changes times that have already been recorded. These working hours can then be approved or rejected, and the employee concerned will also be notified. If an employee records working hours using the time clock, these are automatically considered to have been approved as they are recorded live during work.
If your staff’s contracts of employment contain provisions for the forfeiture of overtime, these can be automatically implemented in CrewBrain. It is possible, for example, for a set number of overtime hours to be automatically forfeited at the end of each month provided a time credit of at least the same number of hours has accrued. It is also possible to cap overtime hours at the end of a month at a fixed value so that a maximum of a set number of overtime hours can be carried over to the next month.
Your staff record not only their working hours in CrewBrain, but also breaks. If required, defined break times can be set, which CrewBrain automatically deducts from working hours at the end of each working day. These policies can of course be combined, in which case the breaks recorded by your staff in their time clock will be automatically adjusted by the system to the time pre-defined by you.
If an employee has built up a certain number of overtime hours these can be deducted, for example, if the staff member uses up flexi days. It is also possible to pay staff for overtime and in doing so to reduce the flexitime balance. In addition to the number of overtime hours, their equivalent value can of course also be recorded in CrewBrain, enabling you to maintain a constant overview of payments made.
In addition to recording working hours with the CrewBrain time clock, you can also record an employee's current GPS position. This provides you with an additional means of monitoring and your staff with extra verification of the working hours that they have actually accrued. The CrewBrain time clock can thus provide meaningful data in the same way as an on-site time clock, with the difference that the former can be used on any Smartphone and in any location.
After a test phase in the fall of 2022, we have been using CrewBrain as our central project and scheduling tool since December. Above all, the simple handling for creating projects lasting several days and the personnel and vehicle scheduling integrated into it have simplified our daily routine. Personnel scheduling conflicts are a thing of the past. The integration of freelancers and service providers also simplifies our daily work routine. In addition, we use the time recording for our employees and the resulting evaluation of the individual projects for controlling. All in all, a really good and work-saving software in connection with a very good support, which also fulfills special requests.Markus Urbon, Operations Manager
We have been using CrewBrain 2021 for all our staff and vehicle planning and are super satisfied with the software. We can't imagine our everyday work without CrewBrain. It offers numerous options that make scheduling much easier and simpler for us. We also use add-ins such as the driver's logbook and the electronic first-aid book to drive our digitalization forward. The extremely fast and friendly support is particularly noteworthy, which makes working together very pleasant.Philipp Suckrau, Managing Director
When it came to a decision on a software for personnel planning, several solutions were available. We are happy to have chosen CrewBrain. The possibilities to plan each project very quickly and in detail have grown enormously for us. The program has been optimized several times in a meaningful way and helps to reach our goals faster in our daily work.Thorsten Schmidt, Managing Director
For a long time, we were looking for a scheduling software that would make our daily work comprehensively and sensibly easier. We became aware of CrewBrain in the summer of 2016. After six months of intensive cooperation, we were able to fully integrate CrewBrain into our daily work in 2017. Since then, our time expenditure for project and personnel planning has halved. Our employees benefit from the good overview and the mobile app. Practical features such as travel expense accounting and special views are gradually being added to make our daily work much easier.Malte Jäger, Managing Director
Since we have been using CrewBrain for our entire personnel planning, the daily time expenditure for our dispatchers has decreased significantly. But above all the employees appreciate the new overview via web and app very much and for our project managers CrewBrain has also become an important tool. We also appreciate the very good and fast service, as well as the constant further development, whereby our individual needs are always taken into account.David Floss, Operations Manager
At that time, we were looking for a solution to effectively plan and reach internal as well as external staff. CrewBrain stood out because of the easy connection to external service providers and the great app for employees. Software solutions often offer a static weekly schedule which is not very close to day-to-day operations for our industry. The job-based scheduling is great for our purposes. It was also important to us to what extent individual wishes and suggestions can be integrated. CrewBrain is very open and flexible in this area. Within a very short period of time, we were able to implement an interface to our order processing tool, which makes day-to-day business even easier.Jochen Stubner, Head of Controlling/Purchasing
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