For event production, catering, security services and staffing agencies
CrewBrain’s clear display makes staff planning for your events fast, easy and efficient. Whether for the members of a band or the employees of a company, CrewBrain offers a quick overview of upcoming events, rehearsals and other jobs.
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Multi-day productions consist of many dates that belong together. In CrewBrain you bundle them into a project with main and sub-jobs, assign numbers and status colours and keep setup, show and dismantling in view as one unit – without maintaining every single day.
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Create, assign and track tasks – job- and project-related as well as private. That way your team keeps open to-dos in one place instead of spreading them across dates, notes and emails.
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So that you can use all the information in CrewBrain at any time, even when travelling, the smartphone app provides access to CrewBrain’s most important information and functions. Besides access to the data of your events, your staff can also record working hours directly on their smartphone and have them stored automatically.
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The ability to exchange data between different programs is becoming increasingly important. For this reason CrewBrain offers an openly documented API interface, which allows access to nearly all objects in the database. This way you can create any workflow with third-party or self-developed software. For some software solutions we also offer ready-made interfaces.
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Your dates including working hours as an iCal subscription, straight in your Google, Apple or Outlook calendar.
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A system-wide dark mode makes work easier in difficult lighting conditions on site.
A flexitime account can be set up in CrewBrain for permanent staff. Hours worked can then be recorded conveniently using the time clock in the smartphone app, or subsequently by manually recording the hours worked for the respective event. Holiday days and, if required, prescribed breaks are deducted automatically.
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Based on the working hours recorded by employees and freelancers, CrewBrain automatically generates monthly statements. Employees and freelancers can be settled by flat rates, daily rates or an hourly wage. The statements can also be used to generate invoice attachments for clients with differing amounts.
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Record travel expenses and receipts on the road, calculate per diems and pay them out through an approval process.
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Evaluate dates, activities, working hours and costs – custom reports by chat via the AI data warehouse.
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A well designed personnel management system is the basis for fast, efficient event planning. CrewBrain can be used to create an individual profile for each employee, with which the respective employee can also log directly into CrewBrain. Not only can you manage your staff with CrewBrain, you can also communicate directly over a central platform.
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With CrewBrain’s personnel leasing module, even the most demanding processes around providing staff become straightforward. Keep track of all assignment periods, reflect the collective agreement rules you have stored and document them cleanly – so you go into the next external audit well prepared.
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Record and approve leave, and see straight away during planning who is really available.
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Schedule vehicles, monitor certificates and inspection intervals and keep an electronic driver’s logbook.
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Compile risk assessments for vehicles, locations and activities for each individual job.
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Document your work with subcontractors from costing through quotes and contracts to the proof of activity.
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Alongside the open AI connection via the MCP server, CrewBrain offers a ready-made AI assistant right inside the system: CrewBee. It answers questions about projects, jobs and master data and supports you in everyday operation – with no setup of your own.
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Via the openly documented MCP server you connect your own AI assistants directly to CrewBrain. That way you use artificial intelligence with your own tools and workflows – in addition to the ready-made CrewBee assistant.
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For a long time, we were looking for a scheduling software that would make our daily work comprehensively and sensibly easier. We became aware of CrewBrain in the summer of 2016. After six months of intensive... mehr
Malte Jäger, Managing Director
When it came to a decision on a software for personnel planning, several solutions were available. We are happy to have chosen CrewBrain. The possibilities to plan each project very quickly and in detail... mehr
Thorsten Schmidt, Managing Director
We have been using CrewBrain 2021 for all our staff and vehicle planning and are super satisfied with the software. We can't imagine our everyday work without CrewBrain. It offers numerous options that... mehr
Philipp Suckrau, Managing Director
Since we have been using CrewBrain for our entire personnel planning, the daily time expenditure for our dispatchers has decreased significantly. But above all the employees appreciate the new overview... mehr
David Floss, Operations Manager
After a test phase in the fall of 2022, we have been using CrewBrain as our central project and scheduling tool since December. Above all, the simple handling for creating projects lasting several days... mehr
Markus Urbon, Operations Manager
At that time, we were looking for a solution to effectively plan and reach internal as well as external staff. CrewBrain stood out because of the easy connection to external service providers and the great... mehr
Jochen Stubner, Head of Controlling/PurchasingEssential, Standard, Enterprise and various extensions.
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