CrewBrain adds training with knowledge checks to crew planning

• Create, assign and traceably document safety briefings and training courses directly in CrewBrain
• Knowledge checks with a question pool, automatic evaluation and a pass mark
• Multilingual content, in the browser and in the CrewBrain app
• Training store with ready-made templates and an optional training flat rate
• Available from 16 October 2026

Baden-Baden – Whether theatre, TV studio, stadium or event technology: anyone who works with changing teams needs to know not only who is available when, but also whether everyone involved has received the required safety briefings. With its latest update, CrewBrain GmbH is therefore extending its crew and resource planning software with an integrated training module including knowledge checks. Companies can use it to create their own training courses, assign them to their staff and keep track centrally of who has already completed which content.

Whether it is a general safety briefing, data protection, compliance topics or phishing awareness: there are many topics on which employers should train their staff regularly, and some on which they are even obliged to do so. In the events industry in particular, with workers booked at short notice, freelancers and constantly changing venues, organising such briefings and documenting them without gaps takes considerable effort.

“Safety has always been a key topic for us – whether when deploying external workers or when actually carrying out the work,” explains Eva Pennekamp, Head of Sales at CrewBrain GmbH. “Many of our customers already use the digital risk assessment in CrewBrain. With training, we are taking the next step: the briefing reaches staff exactly where they already see their assignments – and the result is documented immediately.”

Creating and assigning training courses

Training courses are created in the CrewBrain administration under occupational safety. Each course consists of an introductory text and any number of content items, such as PDF documents or videos, which can be divided into several chapters. Those responsible can see at any time who has already completed a course, who still has it outstanding and when it needs to be repeated. Repetition intervals, due dates and automatic reminders help to keep track even in large teams.

Knowledge checks with a question pool

Each training course ends with a knowledge check. Companies set up a pool of questions from which CrewBrain selects a predefined number. Questions with several correct answers are also possible. At the end, participants receive an evaluation and see immediately whether they have reached the defined pass mark. The result is stored in CrewBrain automatically.

In the browser and in the app

Training courses are available both in the browser and in the CrewBrain app. This means staff can work through the content assigned to them directly on their smartphone – regardless of whether they are in the office, on a production or at a changing venue.

Multilingual for international teams

Many companies in the industry employ staff who speak a different language. Training courses can therefore optionally be fully translated into any number of languages. This builds on the multilingual risk assessment that has been available in CrewBrain since August.

Training store with ready-made content

In addition to their own content, CrewBrain offers an integrated training store. There, companies will find ready-made courses on standard topics that they can use as they are or adapt individually and extend with their own content. The courses can be purchased individually or obtained through a monthly training flat rate. With the training flat rate, customers also receive all updates to the content, for example when legal requirements change.

“Crew planning doesn’t end with the question of who is available when,” explains Sven Schlotthauer, Managing Director of CrewBrain GmbH. “With the training feature, we bring scheduling, qualification management and further training together in one platform. Safety briefings no longer have to be organised in separate systems or on paper lists.”

New project and job dialog leaves the beta phase

With the update, the new project and job dialog, which has been tested as an open beta since May, is also available to all users. It always shows the complete project structure, offers new planning views in which scheduling can be done directly, and brings all contracts – from personnel leasing documents to service contracts – together in a separate view. Further new features include improvements to the iCal subscription and to billing. In addition, CrewBrain is now also available in Dutch, Danish and Polish.

Availability

The update will be available to all CrewBrain customers from 16 October 2026. The training feature can be booked as an extension in all plans.

CrewBrain is also consistently expanding its platform in the field of artificial intelligence: since August, CrewBee, an AI assistant deeply integrated into the software, has been available to answer questions about existing data, analyse projects and carry out multi-step tasks directly from the chat.

Further information about CrewBrain is available at www.crewbrain.com.