Vehicle management with drivers logs
For the event industry
The status of the vehicle fleet must also be monitored at all times. With CrewBrain, you schedule your vehicles to match your orders and events, while keeping track of upcoming inspections and much more.
The planning of vehicles benefits from our many years of experience in personnel planning. Vehicles can be booked to jobs quickly and easily, and CrewBrain also keeps track at all times of whether the appropriate driving personnel are already scheduled on the job.
In CrewBrain, the driver's logbook is directly integrated into the time recording. As soon as an employee records a driving time, he can optionally also record the vehicle and the current mileage. When he finishes his working time, the mileage is queried again and the driving distance is calculated automatically. In addition, CrewBrain can automatically record the GPS position of the start and end of the route.
Not only employees, freelancers & service providers, but also vehicles are recorded in CrewBrain via the base data. In addition to the most important information such as the name and license plate number, you can also store which certificates (e.g. driver's licenses) are required to drive a corresponding vehicle.
If a vehicle is scheduled for a job, a driver and possible co-drivers can be defined directly based on the number of seats stored in the vehicle administration. In this way, CrewBrain is also ideal for directly planning carpools. A trip order for the driver can also be created and printed directly.
Any number of inspection intervals can be stored for each vehicle. CrewBrain automatically reminds you of upcoming inspections, regardless of whether they take place after a time interval or at a certain mileage.
In combination with our travel expense report, travel expenses can be automatically transferred to corresponding travel expense reports on the basis of the driver's log. This eliminates the need for individual calculations and instead allows direct access to data that has already been recorded and documented.
After a test phase in the fall of 2022, we have been using CrewBrain as our central project and scheduling tool since December. Above all, the simple handling for creating projects lasting several days and the personnel and vehicle scheduling integrated into it have simplified our daily routine. Personnel scheduling conflicts are a thing of the past. The integration of freelancers and service providers also simplifies our daily work routine. In addition, we use the time recording for our employees and the resulting evaluation of the individual projects for controlling. All in all, a really good and work-saving software in connection with a very good support, which also fulfills special requests.Markus Urbon, Operations Manager
We have been using CrewBrain 2021 for all our staff and vehicle planning and are super satisfied with the software. We can't imagine our everyday work without CrewBrain. It offers numerous options that make scheduling much easier and simpler for us. We also use add-ins such as the driver's logbook and the electronic first-aid book to drive our digitalization forward. The extremely fast and friendly support is particularly noteworthy, which makes working together very pleasant.Philipp Suckrau, Managing Director
When it came to a decision on a software for personnel planning, several solutions were available. We are happy to have chosen CrewBrain. The possibilities to plan each project very quickly and in detail have grown enormously for us. The program has been optimized several times in a meaningful way and helps to reach our goals faster in our daily work.Thorsten Schmidt, Managing Director
For a long time, we were looking for a scheduling software that would make our daily work comprehensively and sensibly easier. We became aware of CrewBrain in the summer of 2016. After six months of intensive cooperation, we were able to fully integrate CrewBrain into our daily work in 2017. Since then, our time expenditure for project and personnel planning has halved. Our employees benefit from the good overview and the mobile app. Practical features such as travel expense accounting and special views are gradually being added to make our daily work much easier.Malte Jäger, Managing Director
Since we have been using CrewBrain for our entire personnel planning, the daily time expenditure for our dispatchers has decreased significantly. But above all the employees appreciate the new overview via web and app very much and for our project managers CrewBrain has also become an important tool. We also appreciate the very good and fast service, as well as the constant further development, whereby our individual needs are always taken into account.David Floss, Operations Manager
At that time, we were looking for a solution to effectively plan and reach internal as well as external staff. CrewBrain stood out because of the easy connection to external service providers and the great app for employees. Software solutions often offer a static weekly schedule which is not very close to day-to-day operations for our industry. The job-based scheduling is great for our purposes. It was also important to us to what extent individual wishes and suggestions can be integrated. CrewBrain is very open and flexible in this area. Within a very short period of time, we were able to implement an interface to our order processing tool, which makes day-to-day business even easier.Jochen Stubner, Head of Controlling/Purchasing
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