Latest innovations on CrewBrain
Capturing routes with CrewBrain
the year 2019 is slowly but surely coming to an end - and we would like to take this opportunity to release another update for GigPlaner. Compared to last year, we have reduced the number of versions a little, but this is already the seventh version this year, again with many new and interesting features.
The biggest topic in this version is the new driver's logbook, which enables you and your employees to record and evaluate routes as part of the time recording. Similar to the working hours, the start and end mileage is stored in order to make the recording as easy as possible.
In addition to the driver's logbook, there are also some new rights, enhancements in travel expenses, statements and time recording as well as minor optimizations. The new version will be available as usual tomorrow for all of our clients.
A contemplative pre-Christmas time and further success with GigPlaner wishes you
The new driver's logbook makes it much easier for you and your employees to record driving routes. Thanks to the direct integration into the time recording system, the mileage at the start and end of the journey is recorded and GigPlaner then calculates the covered distance. As with time recording, the GPS position for the start and end of a trip can also be saved automatically as an option.
To record routes, this must be activated for a time category in the time clock (Settings > Statements & Time recording > Time categories). Ideally, you should create a category "Driving time" for which recording is activated. When stamping the working hours, the mileage is then queried in a further step - but can also be recorded later via the time clock (for example, if the trip does not start direectly but a few minutes after the start of the working hour). As soon as the travel time is completed via the time clock, the end mileage is also queried.
A logbook is kept for each vehicle and each employee, in which all journeys are recorded. You will find these logbooks in the base data in the respective employee or vehicle profile as well as under "My Account".
All recorded routes can be easily and conveniently transferred to a travel expense report. In this way, individual routes do not have to be calculated together manually and the individual routes are clearly visible later in the accounting.
In the settings for certificate categories (Settings > Employees > Certificates) it can be defined whether these are relevant for vehicles. All these certificates (e.g. driving licences) are then displayed in the vehicle profiles and can be activated via checkbox. Afterwards, only employees with the relevant certificates can be set as drivers.
The rights management has also been extended in this version by some additional configuration options:
Requests for travel expenses, certificates, holidays and working hours were previously always automatically approved for administrators. Starting with this version, it is possible to regulate the approval of own requests separately, so that a four-eyes control is also possible for administrators if desired.
The address data of employees, freelancers and subcontractors can now be released separately via a separate right. In this way, you can, for example, release the employee profiles with contact information only, but not with the address for other employees.
The option of requesting or booking employees in a job can now also be assigned as a separate right. Regardless of whether an employee can edit a job, you can control whether he or she can request or book employees at all. This does not affect the entry of personnel requirements (the addition of categories into a job).
Some optimizations have also been made in Statements & Time Recording to make working with the GigPlaner easier and more flexible.
For working times, it can now be defined in the settings that these may no longer be changed after one-time approval. A change is then only possible by administrators.
The statement and time recording periods (statement to the xth of a month) can now be defined separately for employees, freelancers and subcontractors. In this way, different periods can be implemented for internal and external employees.
In a main job it is now possible to show the working hours for all subjobs. The working hours of all employees from all subjobs are displayed and can also be edited or added from this view.
The travel expense overview can now be grouped by employee. In addition, the "Outstanding Approvals" widget in the dashboard has been enhanced to display travel expense reports that are ready for payment. This provides a better overview for those employees who only pay travel expenses.